PRIVACY NOTICE

We are very pleased about your interest in our company. Data protection is of a particularly high priority for the Vectorsoft AG management. The use of the Internet pages of the Vectorsoft AG is possible without any indication of personal data. However, if a data subject wants to use special services of our enterprise via our website, processing of personal data could become necessary. If processing of personal data is necessary and there is no legal basis for such processing, we will generally obtain the consent of the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the country-specific data protection regulations applicable to the Vectorsoft AG. By means of this privacy policy, our company would like to inform the public about the nature, scope and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed of their rights by means of this privacy policy.

As the controller, the Vectorsoft AG has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. Nevertheless, Internet-based data transmissions can always be subject to security vulnerabilities, so that absolute protection cannot be guaranteed. For this reason, every data subject is free to transmit personal data to us by alternative means, for example by telephone.

1. DEFINITIONS

The privacy policy of Vectorsoft AG is based on the terms used by the European Directive and Regulation provider when issuing the General Data Protection Regulation (GDPR). Our privacy policy is meant to be easily readable and understandable for the public as well as for our customers and business partners. To ensure this, we would like to explain the following terms used in advance.

 

a)    Personal Data

Personal data means any information relating to an identified or identifiable natural person (hereinafter “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b)    Data Subject

A Data subject is any identified or identifiable natural person, whose personal data are processed by the controller responsible for the processing.

c)    Processing

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d)    Restriction of Processing

Restriction of processing means the marking of stored personal data with the aim of limiting their processing in the future.

e)    Profiling

Profiling means any type of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f)    Pseudonymization

Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g)    Controller

Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h)    Processor

Processor or data processor means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i)    Recipient

Recipient means a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. 2However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients.

j)    Third Party

Third party means a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.

k)    Consent

Consent shall mean any freely given indication of the data subject’s wishes for the specific case in an informed and unambiguous manner, in the form of a statement or any other unambiguous affirmative act by which the data subject indicates that he or she consents to the processing of personal data relating to him or her.

2. INFORMATION ON THE COLLECTION OF PERSONAL DATA

The controller according to Art. 4 (7) GDPR is:

Vectorsoft AG, Seligenstädter Grund 2, 63150 Heusenstamm, Germany

Questions regarding data protection can be directed to our data protection officer:

Ronald Baranowski
Certified Data Protection Officer DSB -TÜV
SIX DATA PROTECTION GmbH
Kasseler Street 30
61118 Bad Vilbel

or by e-mail at

3. COOKIES

This website uses cookies. We use cookies to personalize content and ads, provide social media features, and analyze traffic to our website. We also share information about your use of our website with our social media, advertising and analytics partners. Our partners may combine this information with other data that you have provided to them or that they have collected as part of your use of the Services.

Cookies are small text files used by websites to make the user experience more efficient. By law, we may store cookies on your device if they are strictly necessary for the operation of this site. For all other cookie types, we need your consent. This site uses different types of cookies. Some cookies are placed by third parties that appear on our pages. You can change or withdraw your consent at any time from the cookie statement on our site. Learn more about who we are, how to contact us, and how we process personal data in our Privacy Policy.

Your privacy settings

View and change privacy settings


History of privacy settings


Revoke all consent


Necessary

Necessary cookies make a website usable by enabling basic functions such as page navigation and access to secure areas of the website. The website cannot function properly without these cookies.

Consent Management

To obtain, manage and optimize your consent to the use of cookies and other services for the operation of our website, we use the service of devowl.io GmbH (Tannet 12, 94539 Grafling, Germany, hereinafter “devowl”). devowl obtains the necessary consents from the user in accordance with data protection laws before the website functions can be fully used. You have the option to give your consent for all or only for certain services. devowl manages these and you have the right to revoke your consent at any time. In the so-called “privacy settings” you can adjust your consent yourself. For this purpose, you will find a link at the end of this privacy notice or click here .

For the use of this service, the processing of your IP address and the storage of your preferences regarding the services to be used is necessary. The data will be stored for the duration of your consent (until you revoke it). For the processing of personal data (in this case IP address), we have concluded a contract with devowl in accordance with the provisions of Art. 28 GDPR. We use the service on the legal basis of Art. 6 (1) f) GDPR. Our legitimate interest here is the data protection compliant operation of our website and its functions. Processing outside the EU does not take place.

 

4. COLLECTION OF GENERAL DATA AND INFORMATION

The website of the Vectorsoft AG collects a series of general data and information with each access to the website by a data subject or automated system. This general data and information is stored in the log files of the server. The following data may be collected: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

When using this general data and information, the Vectorsoft AG does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the contents of our website correctly, (2) to optimize the contents of our website and the advertising for these, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. Therefore, the Vectorsoft AG analyzes anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our enterprise so that we can ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

5. REGISTRATION ON OUR WEBSITE

The data subject has the opportunity to register on the website of the controller by providing personal data. Which personal data is transmitted to the controller in the process is determined by the respective input mask used for the registration. The personal data entered by the data subject are collected and stored exclusively for internal use by the controller and for its own purposes. A transfer to third parties takes place if this is necessary for the provision of the agreed service and/or with the prior consent of the data subject.

By registering on the website of the controller, the IP address—assigned by the Internet service provider (ISP) of the data subject—date, and time of registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offenses. In this respect, the storage of this data is necessary for the protection of the data controller. As a matter of principle, this data is not passed on to third parties, unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.

The registration of the data subject, with the voluntary indication of personal data, is intended to enable the controller to offer the data subject contents or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data provided during registration at any time, or to have them completely deleted from the data stock of the controller.

The data controller, shall, at any time, provide information upon request to each data subject as to what personal data are stored about the data subject. In addition, the data controller shall correct or erase personal data at the request or indication of the data subject, insofar as there are no statutory storage obligations. The entirety of the controller’s employees are available to the data subject in this respect as contact persons.

6. SUBSCRIPTION TO OUR NEWSLETTER

On the website of Vectorsoft AG, users are given the opportunity to subscribe to our newsletter. If you would like to receive our newsletter, we require an e-mail address and information that allows us to verify that you are the owner of the e-mail address and that you agree to receive our newsletter.

We use the so-called double opt-in procedure to ensure that the newsletter is sent with your consent. In the course of this, the potential recipient allows himself to be included in a distribution list. Subsequently, the user is given the opportunity to confirm the registration in a legally secure manner by means of a confirmation e-mail. Only if the confirmation is received, the address will be actively included in the distribution list.

We use this data exclusively for sending the requested information and offers.

The used newsletter software is CleverReach. Your data is thereby transmitted to CleverReach GmbH & Co. KG (CRASH Building, Schafjückenweg 2, 26180 Rastede, Germany). CleverReach is prohibited from selling your data and using it for purposes other than sending newsletters. CleverReach is a German, certified provider, which was selected in accordance with the requirements of the General Data Protection Regulation and the Federal Data Protection Act.

You can find more information here: https://www.cleverreach.com/de/datensicherheit/

The legal basis for receiving our newsletter is your consent according to Art. 6 (1) lit. a GDPR. You can revoke your consent to the storage of data, e-mail address and their use for sending the newsletter at any time, for example via the unsubscribe form on our website, or by replying to the newsletter.

7. CONTACT POSSIBILITY VIA THE WEBSITE

Based on statutory provisions, the website of Vectorsoft AG contains data that enables a quick electronic contact to our company, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purposes of processing or contacting the data subject. No disclosure of this personal data to third parties will take place.

8. COMMENT FUNCTION IN THE BLOG ON THE WEBSITE

On a blog hosted on the website of the controller, Vectorsoft AG offers users the possibility to leave individual comments on individual blog entries. A blog is a portal maintained on a website, usually publicly viewable, in which one or more persons, called bloggers or web bloggers, can post articles or write down thoughts in so-called blogposts. The blogposts can usually be commented on by third parties.

If a data subject leaves a comment on the blog published on this website, in addition to the comments left by the data subject, information on the time of comment entry and the user name (pseudonym) chosen by the data subject will be stored and published. The publication takes place on the Vectorsoft website and in the RSS feed of the blog. Furthermore, the e-mail address entered by the data subject is also logged. The e-mail address is stored for security reasons and in case the person concerned infringes the rights of third parties or posts illegal content by submitting a comment. The storage of this personal data is therefore in the controller’s own interest, so that the controller could exculpate itself if necessary in the event of an infringement. There is no disclosure of this collected personal data to third parties, unless such disclosure is required by law or serves the legal defense of the controller.

9. USE OF GOOGLE SERVICES

In the following, we inform you in detail about the processing of your personal data that may be required for the use of Google’s services. We use these services for product placement, analysis and optimization of our products and services and its use, as well as to measure the success of advertising campaigns. The services are provided to us by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: “Google”).

The analysis of user behavior by means of tracking helps us to check the effectiveness of our services, to optimize them and to adapt them to the needs of the users and also serves to eliminate errors. In addition, we use the analysis to determine statistical parameters about the use of our services (reach, intensity of use, surfing behavior of users) and thus obtain market-wide comparable values. The evaluation of information obtained through tracking is necessary to provide you with optimized services in accordance with the contractual purpose and to guarantee you the greatest possible benefit.

Tracking to measure the success of advertising campaigns is used to optimize our ads for the future. Tracking to optimize the display of advertisements has the purpose of displaying advertisements to users tailored to their interests, increasing the success of the advertisements and thereby also increasing advertising revenues.

Your data will only be processed with your consent pursuant to Art. 6 (1) lit. a GDPR, which you give us when you visit our website for the first time. You can revoke your consent yourself at any time in the cookie settings. Due to the declaration of invalidity of the EU-US Privacy Shield (ECJ 16.7.2020), processing is only possible with your consent. A transfer in the sense of the European data protection level is not guaranteed with the declaration of invalidity.

If you have given us consent, we draw your attention to the fact that Google may transfer personal data, including your IP address, to Google in the USA each time you visit our website. This personal data is stored by Google. Google may pass on this personal data collected via the technical process to third parties.

Our company does not contain any information from Google by means of which the data subject could be identified.
For further information on data protection at Google, please refer to Google’s data protection information: https://www.google.de/intl/de/policies/privacy.

The services in detail:

a) Google reCAPTCHA

The vectorsoft AG site uses the Google service reCAPTCHA to determine whether a human or a computer makes a certain entry in our contact or newsletter form. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google uses the following data to check whether you are a human or a computer: IP address of the terminal device used, the website you visit with us on which the captcha is embedded, the date and duration of the visit, the recognition data of the browser and operating system type used, Google account if you are logged in to Google, mouse movements on the reCAPTCHA areas and tasks that require you to identify images. In the course of using this service, personal data is transferred to Google servers in the USA.

As a rule, Google also processes your personal data in the USA. An adequate level of data protection in third countries cannot currently be guaranteed due to the discontinuation of the Privacy Shield (see ECJ ruling ECJ 16.7.2020).

The legal basis for the integration of Google reCAPTCHA and the associated data transfer to Google is your consent (Art. 6 (1) lit. a GDPR).

 

b) Google Analytics

As part of web tracking, Google Analytics uses cookies that are stored on your computer and enable an analysis of the use of our website and your surfing behavior (so-called tracking). We carry out this analysis on the basis of the tracking service of Google Analytics in order to constantly optimize our website and make it more available. In the course of using our website, data, such as in particular your IP address and your user activities, are transmitted to servers of the Google company and processed and stored outside the European Union, e.g. in the USA. By activating IP anonymization within the Google Analytics tracking code of this website, your IP address will be anonymized by Google Analytics before transmission. This website uses a Google Analytics tracking code that has been extended by the operator gat._anonymizeIp(); to enable only anonymized collection of IP addresses (so-called IP masking).

Further information on Google Analytics and data protection can be found at https://support.google.com/analytics/answer/6004245?hl=en.

 

c) Google Tag Manager

To facilitate the implementation of Google Analytics, we use Google’s Tag Manager. The tag manager is used to collect data on a website, which is then forwarded to the respective analytics tool. In this process, the data is only forwarded, but not collected or stored. Therefore, no personal data is processed. The legal basis for the processing of the data is your consent pursuant to Art. 6 (1) sentence 1 lit. a GDPR.

The Tag Manager is used for forwarding the respective data to the corresponding analysis tool. No data is collected or stored. This makes it easier for us to integrate and use the analysis tools.

We delete your personal data when they are no longer necessary to achieve the purpose of the processing, but no longer than 26 months.

 

 

10. Data processing for license requests

When using vectorsoft products, a license check takes place. The IP address of the database server on which the product is operated or the IP address of an intermediate proxy server is transmitted to the corresponding vectorsoft service. IP addresses are considered personal data, since additional information about an Internet provider, for example, can be used to draw conclusions about individuals.

In this case, the IP addresses of the aforementioned servers cannot be assigned to natural persons, even with the help of additional information, and therefore do not allow direct or indirect identification of the product user.

The transmitted data will be deleted 6 years after the end of the contract (retention period for business letters).

11. ROUTINE DELETION AND BLOCKING OF PERSONAL DATA

The controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage or if provided for by the European Directive and Regulation or other legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

12. RIGHTS OF THE DATA SUBJECT

a)    Right to information

Any person concerned by the processing of personal data has the right to obtain from the controller, at any time and free of charge, confirmation as to whether or not personal data concerning him or her are being processed, as well as information about the personal data stored about him or her, and a copy of that information – in particular:

  • the purposes of processing
  • the categories of personal data processed
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations
    if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
  • the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or to obtain the restriction of processing by the controller, or a right to object to such processing
  • the existence of a right of appeal to a supervisory authority
  • if the personal data are not collected from the data subject: Any available information about the origin of the data
  • the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer. If a data subject wishes to exercise this right, he or she may, at any time, contact any employee of the Vectorsoft AG.

b)    Right to rectification

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to request the immediate rectification of inaccurate personal data concerning him or her. Furthermore, the data subject has the right to request the completion of incomplete personal data — also by means of a supplementary declaration — taking into account the purposes of the processing.

If a data subject wishes to exercise this right, he or she may, at any time, contact any employee of Vectorsoft AG.

 

c) Right to erasure (right to be forgotten)

Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the erasure without delay of personal data concerning him or her, where one of the following reasons applies and to the extent that processing is no longer necessary:

  • The personal data were collected or otherwise processed for such purposes for which they are no longer necessary.
  • The data subject revokes his or her consent on which the processing was based pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR and there is no other legal basis for the processing.
  • The data subject objects to the processing pursuant to Article 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 (2) GDPR.
  • The personal data have been processed unlawfully.
  • The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  • The personal data has been collected in relation to information society services offered pursuant to Article 8 (1) GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to arrange for the erasure of personal data stored by the Vectorsoft AG, he or she may, at any time, contact any employee of the controller. The employee of Vectorsoft AG will arrange for the erasure request to be complied with immediately.

If the personal data was made public by the Vectorsoft AG and our company as the responsible party pursuant to Art. 17 para. 1 GDPR, Vectorsoft AG shall implement reasonable measures, including technical measures, to compensate other data controllers for processing the personal data published, taking into account the available technology and the cost of implementation, in order to inform the data subject that he or she has requested from those other data controllers to erase all links to the personal data or copies or replications of the personal data, unless the processing is necessary. The employee of Vectorsoft AG will arrange the necessary in individual cases.

d)    Right to restriction of processing

Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to obtain from the controller the restriction of processing if one of the following conditions is met:

  • The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful, the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data.
  • The controller no longer needs the personal data for the purposes of the processing, but the data subject needs it for the assertion, exercise or defense of legal claims.
  • The data subject has objected to the processing pursuant to Article 21 (1) GDPR and it is not yet clear whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of personal data stored by the Vectorsoft AG, he or she may, at any time, contact any employee of the Vectorsoft AG. The employee of Vectorsoft AG will arrange the restriction of the processing.

e)    Right to data portability

Any person concerned by the processing of personal data has the right, granted by the European Directive and Regulation, to receive the personal data concerning him or her, which have been provided by the data subject to a controller, in a structured, commonly used and machine-readable format. He or she also has the right to transmit this data to another controller without hindrance from the controller to whom the personal data have been provided, provided that the processing is based on consent pursuant to Article 6 (1) lit. a GDPR or Article 9 (2) lit. a GDPR or on a contract pursuant to Article 6 (1) lit. b GDPR and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, when exercising the right to data portability pursuant to Article 20 (1) GDPR, the data subject has the right to obtain that the personal data be transferred directly from one controller to another controller where technically feasible and provided that this does not adversely affect the rights and freedoms of other individuals.

In order to assert the right to data portability, the data subject may at any time contact any employee of the Vectorsoft AG.

 

f)    Right of objection

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to object at any time, on grounds relating to his or her particular situation, to the processing of personal data concerning him or her carried out on the basis of Article 6 (1) lit. e or f GDPR. This also applies to profiling based on these provisions.

The Vectorsoft AG shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defence of legal claims.

If the Vectorsoft AG processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data processed for such marketing. This also applies to the profiling, insofar as it is related to such direct marketing. If the data subject objects to the Vectorsoft AG to the processing for direct marketing purposes, the Vectorsoft AG will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by the Vectorsoft AG for scientific or historical research purposes, or for statistical purposes pursuant to Article 89 (1) GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may directly contact any employee Vectorsoft AG. The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise his or her right to object by means of automated procedures using technical specifications.

 

g)    Automated decisions in individual cases including profiling

Any data subject concerned by the processing of personal data shall have the right, granted by the European Directive and the Regulation, not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her, unless the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the controller, or (2) is permitted by Union or Member State law to which the controller is subject and that law contains suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is made with the data subject’s explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and the data controller, or (2) it is made with the data subject’s explicit consent, the Vectorsoft AG shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, which include at least the right to obtain the data subject’s involvement on the part of the controller, to express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated decisions, he or she may, at any time, contact any employee of Vectorsoft AG.

 

h)    Right to revoke consent under data protection law

Any person affected by the processing of personal data has the right granted by the European Directive and Regulation to withdraw his or her consent to the processing of personal data at any time.

If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of Vectorsoft AG.

 

13. DATA PROTECTION DURING APPLICATIONS AND THE APPLICATION PROCESS

The controller collects and processes personal data of applicants internally for the purpose of handling the application process, for checking the application prospects and for the selection of applicants. The legal basis for the processing is Art. 88 GDPR in conjunction with Section 26 BDSG (new) (data processing for the purposes of the employment relationship) and Art 6 (1) lit. b GDPR – pre-contractual measures. Insofar as you provide us with documents containing “special categories of personal data” pursuant to Art 9 (1) GDPR, the legal basis for the processing of these data is Art 9 (2) lit. a GDPR (explicit consent), since the data were provided voluntarily and consciously. If this includes data required for the exercise of the profession, the legal basis is Art. 9 (2) (b) GDPR – performance of the contract.

Processing may also take place electronically. This is particularly the case if an applicant submits relevant application documents to the controller by electronic means, for example by e-mail or via a web form located on the website.

The data will be processed exclusively for the above-mentioned purposes. As a matter of principle, only those persons who require this for the proper course of the application procedure will have access to your data. Your data will not be disclosed to unauthorized third parties and will be stored by contractually bound software providers (based on a contract within the meaning of Art. 28 GDPR or/and EU standard data protection clauses). They are primarily processed on German servers and may be transferred to the USA if necessary.

Data processing for applications via our career section

You can send applications by e-mail to . The following data is required:

  • Name, first name
  • e-mail address
  • Place of residence
  • Telephone number
  • curriculum vitae
  • Testimonials
  • Letter of motivation

If data is missing for application purposes, we may request it separately, insofar as it is necessary for our decision-making process and for contacting you.
The data will be processed internally for the purpose of checking your application prospects and selecting applicants.

Storage period

Your data will be deleted 6 months after the decision on the job assignment, provided that no employment contract has been concluded, no legal or contractual or no legitimate interests of the responsible party are opposed. A legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). In the event that we would like to consider your application for future job offers and store it for a longer period of time for this purpose, we will ask you for your consent in advance in accordance with Art. 6 (1) lit a GDPR.

If an employment contract is concluded with an applicant, the transmitted data will be processed for the purpose of handling the employment relationship.

 

14. LEGAL BASIS OF THE PROCESSING

Article 6 (1) lit. a GDPR serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Article 6 (1) lit. b GDPR.

The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation by which a processing of personal data becomes necessary, such as for the fulfillment of tax obligations, the processing is based on Art. 6 (1) lit. c GDPR.

In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result his or her name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 (1) lit. d GDPR.

Finally, processing operations could be based on Art. 6 (1) lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden.

Such processing operations are permitted to us in particular because they were specifically mentioned by the European legislator. In this respect, it took the view that a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47 sentence 2 GDPR).

15. LEGITIMATE INTERESTS IN PROCESSING PURSUED BY THE CONTROLLER OR A THIRD PARTY

If the processing of personal data is based on Article 6 (1) lit. f GDPR, our legitimate interest is the performance of our business activities for the benefit of the well-being of all our employees and our shareholders.

16. DURATION OF THE STORAGE OF PERSONAL DATA

The criterion for the duration of storage of personal data is the respective statutory retention period. After expiry of the period, the corresponding data is routinely deleted, provided that it is no longer required for the fulfillment or initiation of the contract.

17. LEGAL OR CONTRACTUAL REQUIREMENTS FOR THE PROVISION OF PERSONAL DATA

Necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision:

We inform you that the provision of personal data is sometimes required by law (e.g. tax regulations) or may also result from contractual regulations (e.g. information on the contractual partner). Sometimes, in order to conclude a contract, it may be necessary for a data subject to provide us with personal data that must subsequently be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with him or her.
Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before providing personal data by the data subject, the data subject must contact one of our employees. Our employee will explain to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data, and what the consequences of not providing the personal data would be.

18. EXISTENCE OF AUTOMATED DECISION-MAKING

As a responsible company, we do not use automatic decision-making or profiling.


Status: February 2023

 

19. ACCESS TO YOUR PERSONAL SETTINGS

Deine yeet Trial Version - jetzt anfordern!

TESTE yeet - UNVERBINDLICH und KOSTENFREI

IHRE EVALUIERUNGSLIZENZ - JETZT ANFORDERN!

TESTEN SIE DIE CONZEPT 16 VOLLVERSION - UNVERBINDLICH und KOSTENFREI

Subscribe to our newsletter

[cleverreach_signup]
WordPress Cookie Notice by Real Cookie Banner